If you are planning to open a summer camp this summer, it is important that you know all the necessary steps – we have compiled a guide for you here, from training for summer camp directors to submitting an application for a summer camp license. We have compiled everything you need to know, so that you can operate in an orderly manner and ensure a legal, safe and successful operation.
Step 1: Participation in training for summer camp directors
Every summer camp director is required to participate in professional training before applying to operate a summer camp. The training is provided by the Ministry of Education’s Society and Youth Administration, and aims to ensure that the director is familiar with the procedures, safety regulations, and legal requirements.
How do you register?
You must go to the Ministry of Education website and select the relevant training.
To register for training – click here.
The information is updated regularly, so it is recommended to follow new updates.
Important to know: Registering for training without actually participating will require special permission from the District Supervisor in order to register again.
Step 2: Gaining access to the licensing system after participating in training courses for summer camp directors
After completing the training, each camp director receives a username and password for the Ministry of Education’s camp licensing system. In this system, you will submit the camp application and manage all the necessary approvals.
Login to the system is done here.
In the system, you can find aids and tutorials for the correct use of the licensing process.
Step 3: Submitting an application for a summer camp license
After completing the training and receiving access to the system, you can begin the licensing process for the camp. This process includes:
After completing the training and receiving access to the system, you can begin the licensing process for the camp. This process includes:
Filling out forms and requesting educational approval for summer camp.
Obtaining a business license from the local authority.
Present safety, health and sanitation certificates as required.
Compliance with security requirements and approval from the local authority’s security department.
Please note: The request will only be possible 24 hours after the training is approved by the supervisor.
Step 4: Comply with safety requirements and prepare a camp bag
Business licensing from the local authority – mandatory for every summer camp, including meeting the requirements of the Business Licensing Department.
Filling out a Ministry of Education form – approval of the educational program and the camp’s staff. ( Click here to download the form)
Contact the local security office – to ensure that the camp meets security standards.
Safety consultant approval – inspection of the integrity of the structure, facilities and infrastructure.
Approval from the local educational institution safety officer or educational institution safety manager – mandatory for the safety of participants.
Submission of documents by staff members to the Israel Police – absence of sexual offenses for all staff members over the age of 18
Ministry of Health approval – required if there is preparation or distribution of food at the camp.
A valid certificate from the camp director – confirming participation and success in the camp director training course.
Business licensing of visitor sites – such as pools, water parks, zoos, amusement parks, etc.
Emergency phone list – including police, MDA, fire department, municipal hotline, local emergency response center, and camp supervisor.
Centralize contact information for campers and the training team – including parents, camp director, instructors, and other staff members.
Health declarations from parents – detailing the health condition of the camper and confirmation that the parent knows how to swim.
Emergency evacuation plan – in the event of an unusual event at the camp.
Updated Director General’s Circular – including all the Ministry of Education’s operating procedures and guidelines.
Traffic Safety Officer Approval – to verify the safety of the buses serving the camp.
Certification certificates for all instructors – including non-commissioned officers, non-commissioned officers, professional instructors, and graduates of training courses.
First aid certificate
Please note: Without all of these approvals, the Ministry of Education will not approve the camp activity! It is recommended to verify which approvals are relevant to you based on the size of the camp and location.
Step 5: Camp Operation Procedures
To operate a summer camp properly and safely, strict procedures must be followed:
Supervision and control: A safety consultant’s approval for the proper functioning of the structure, camp facilities, and approval from the local educational institutions safety officer must be presented to the district inspector.
Teaching staff standard:
A lead instructor must have relevant training.
Guides must be 18 years of age or older, or young guides (junior guides) closely accompanied by an adult guide.
All staff are required to participate in briefings and training prior to the start of the camp.
Water activities and surfing camps:
Instructors must be certified in marine activities.
Safety training must be conducted before starting the activity.
Carrying out the activity in accordance with the Ministry of Education guidelines
It is recommended that you review the CEO circular relevant to you at the following link.
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Step 6: Obtaining a summer camp license and starting operations
After all applications are approved and all requirements are completed, you will receive official approval to operate the camp. It is recommended to prepare in advance and ensure that all conditions are met to avoid delays.
In conclusion
Opening a summer camp is an organized process that requires following clear steps – from summer camp training to obtaining a license to operate a summer camp. Don’t wait until the last minute – register for training as soon as possible, start the licensing process on time, and ensure a successful, legal, and safe summer for all your campers.
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