Running a summer camp is a complex challenge that requires precise planning, participant registration, payments, attendance, health declarations, and more. However, many summer camp directors continue to repeat the same mistakes that harm operations and add unnecessary burden. If you want to run an organized and trouble-free summer camp, you should learn about common summer camp management mistakes and how to avoid them.
1. Using a cumbersome registration form that makes it difficult for parents
Many summer camps use manual registration forms in PDF format that require parents to print, fill out by hand, sign, and send back by email or fax. This process is cumbersome, time-consuming, and results in lost forms.
What should you do?
It is worth switching to a digital form combined with payment , which will allow parents to fill out all the details online, pay from anywhere, and receive immediate approval. This significantly shortens the registration process and saves you unnecessary hassle.
2. Managing the camp in Excel instead of a professional management system
Many camp directors still work with Excel files to manage participants, payments, and schedules. This causes manual workload, confusion, and a high risk of errors.
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A system that automatically manages health declarations, screening trainees who require
Special attention and care
The data is in the relevant cycle that the trainee is registered for. And if the trainee changes cycles? All data automatically transfers with him!
4. Save all data on a local computer instead of in the cloud
Many camps keep all of their important data (attendance lists, payments, health declarations) on one computer in the office. If a file is deleted, the computer crashes, or is hacked, all of the information could be lost.
What should you do?</strong>
Switch to storing data in a secure cloud with
Automatic backup< /strong> , so that the information will be available from any device, at any time, and without the risk of data loss.
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Summer camp management begins with the transition to digital
We recommend that every summer camp director read the relevant CEO circular here , as it includes the requirements for opening a summer camp.
Want to know how to start opening a summer camp? Click on the link and you will find all the information you need to open a summer camp, including registering for summer camp director training.
If you want to save time, reduce errors, and manage a summer camp easily – it’s time to switch to a system like Easy Plan . The system allows for digital registration with payment, attendance tracking, health declarations, cloud data management, and more.
Want to make managing your camp simple and efficient? Join Easy Plan for free now and transform your camp into a professional and advanced one.
